How to Stay Compliant with NSW Facility Regulations in 2025

‍A practical guide for commercial, government, and institutional property managers

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As we move into 2025, facility compliance in NSW is becoming more rigorous and more visible. Regulatory bodies are increasing enforcement, industry standards are evolving, and tenants are more aware of their rights around safety, maintenance, and accessibility.

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For commercial, government, and institutional property owners, staying compliant is no longer just about risk mitigation. It’s about reputation, contract performance, and operational continuity.

At Allworks Property Services, we work across all asset types to ensure our clients remain compliant with evolving regulatory frameworks. Here's what you need to stay on top of in 2025 and how we can help.

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1. Fire Safety Compliance (AFSS + Annual Testing)

In NSW, building owners must submit an Annual Fire Safety Statement (AFSS) for all fire safety measures. This includes inspection, testing, and certification of equipment such as fire doors, smoke alarms, hydrants, and emergency lighting.

‍Key 2025 Update: The NSW Government has signalled stronger penalties for late or inaccurate submissions and increased focus on high risk buildings (especially government and public access facilities).

How Allworks Helps: We coordinate certified inspectors, track due dates, and ensure all fire systems meet the latest BCA and AS standards, giving you complete visibility and peace of mind.

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2. Essential Services Maintenance

From HVAC systems to egress lighting, essential building services must be inspected, tested, and maintained at regular intervals in accordance with the NSW Environmental Planning & Assessment Regulation 2000.

Neglecting this not only risks compliance breaches, it can lead to insurance voidance and legal exposure.

How Allworks Helps: We manage the full lifecycle of essential services across your facility; from scheduling and documentation to responsive maintenance and emergency callouts.

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3. Contractor Licensing and Site Safety

All subcontractors operating on NSW sites must hold appropriate trade licences and be WHS compliant. Principal contractors and facilities managers must also provide:

• Site induction protocols
• Safe Work Method Statements (SWMS)
• Risk assessments and insurance records

How Allworks Helps: We maintain a vetted, fully insured subcontractor network and manage all documentation, onboarding, and SWMS submissions through a centralised system.

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4. Strata and Mixed-Use Property Obligations

If you manage a strata or mixed-use property, you're also bound by the Strata Schemes Management Act 2015 and building compliance requirements that include:

• Common property maintenance
• Shared service responsibilities
• Defect rectification timelines

How Allworks Helps: We offer tailored maintenance and project services for strata and mixed-use developments, including make-good works, refurbishments, and building upgrades.

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5. Reporting and Recordkeeping

In 2025, authorities are placing more weight on digital records and audit trails for compliance. This includes:

• Maintenance logs
• Inspection reports
• Contractor documents
• Regulatory certificates

How Allworks Helps: We maintain cloud based records for all services delivered, allowing property managers and owners to access audit ready reports on demand.

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The Bottom Line

In 2025, compliance isn’t just about ticking boxes, it’s about operational integrity. Whether you manage a commercial tower, a government office, or a multi use asset, staying ahead of regulation protects your investment and the people who rely on it.

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Allworks provides integrated facilities management and compliance services, across fire safety, maintenance, reporting, and contractor management.

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Need a compliance health check for your property?
‍Let’s Talk — We’ll identify your risk points and put a plan in place.

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